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Confidentiality and Information Sharing

In this page:
Examples of Policy Statements


Keeping children safe requires the appropriate sharing of information subject to legal restrictions and the best interests of the child.


Examples of Policy Statements:

  • {Your Organisation} recognises that all staff must act within the legal requirements of the Privacy Act, Children, Young Person’s and their Families Act, Health information Act and other statutes. There are provisions within each of these acts for sharing information needed to protect children and enable other people to carry out their legitimate functions. In general staff will not share information if they believe that by doing so this will endanger the child.
  • {Your Organisation} encourages the sharing of information when appropriate steps have been taken.
  • Staff may be asked to provide information to Child, Youth and Family, the Police, Court or Lawyers and Psychologists.
  • Information sharing will be restricted to those who have a need to know in order to protect children.
  • When any of the above contacts a staff member for information that staff member must first refer to their manager or supervisor for clearance before providing the information.
  • Information will be only be given after the staff member has identified the person making the request, the actual purpose of the request, what use the information will be put to, and who will see the information.
  • In the case of a Social Worker or Counsel for Child wishing to interview a child while in the care of {your organisation}, the staff member must consult their manager to be certain that such an interview will be undertaken legally and in the best interests of the child.
  • All staff will follow the detailed process as outlined in Responding to Requests for Information which is contained in the Staff Handbook.
  • A child’s records will be kept as factual as possible, and nothing will be recorded as fact without evidence to back it up. This means, for example, that no entry will be made on a child’s record about guardianship of a child without sighting the appropriate documentation.