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Safer Recruitment, Safer Children


Safer Recruitment, Safer Children

Safer Recruitment, Safer Children is a guide to ensure the people working with children are safe to do so. It has been developed in partnership between Child Matters and Ministry of Education on behalf of the Children’s Action Plan Directorate. The guidelines provide a practical and easy-to-follow pathway for organisations to choose safe and appropriate people to work with children – also known as ‘screening and vetting’.

Safer Recruitment, Safer Children guidelines support the Vulnerable Children Act 2014 in which new regulatory requirements and legal minimum standards will be introduced to safety check all government-funded paid employees. The guidelines have been developed in line with international best practice in safety checking.

Click here to download the guide.

Click here for the Vulnerable Children (Requirements for Safety Checks of Children’s Workers) Regulations 2015.

The above guidelines, Safer Recruitment, Safer Children refers to some additional tools & resources that are available on the Child Matters website.  These can be downloaded using the links below.

 Additional Resources

Here are samples of recruitment and selection tools that can be used when recruiting new staff.

Please note that when you click on the links below to download the forms, you will be taken to the "Dropbox" website. You do NOT need a Dropbox account to download these files - when a pop-up box asking you to join Dropbox appears, simply close the box by clicking on the x icon on the top of the box. You can then download the forms.


VCA 2014 Guide

Click here to download a practical guide for Early Childhood Education Services, Ngā Kōhanga Reo, Playgroups, Schools and Kura 

Police Vetting


Click here for more information on the Police Vetting process and relevant forms


Recruitment Checklist


A checklist can help ensure that all necessary screening activities have indeed been carried out and completed. The checklist should be kept with the candidate's file and updated as each activity is completed. Click here for a sample recruitment checklist.


Application Form

Application forms are the foundation stone for good selection and an excellent way for gaining information about a candidate. This information can be checked out at a later time.

Application forms should be used in addition to a CV and in conjunction with interviews and reports from referees. This provides cross –checking opportunity which can indicate whether people are hiding anything – particularly about the reasons why they have left jobs, or what they were doing between jobs. These can be of the utmost relevance, as the issues may have a strong bearing on behaviour, personality, and attitudes.

A candidate signs the application form agreeing that all the information supplied is the truth. A person who is prepared to sign such a form and who is not telling the truth is probably not the person you are looking for.

Remember: The Privacy Act forbids you asking for information you don’t need.

Click here for a sample application form.

Disclosure Consent

This consent form can be a separate form, or incorporated into your application form. Click here for a sample disclosure consent form.


Phone script for reference checks

A phone check enables you to talk directly to referees and allows you to confirm other information provided by the applicant and to explore  any concerns you may have. Click here for a sample set of questions that can be asked of referees.


Referee Questionnaire

If you are unable to contact a referee personally, consider asking them to complete a questionnaire for you. Click here for a sample questionnaire and a covering letter explaining who you are and why you want the information.